By-Laws of the Council of American Master Mariners
The Council of American Master Mariners, Inc.
Section 1. Application for Charters for Chapters shall be made to the Secretary of The Council of American Master Mariners, Inc. The Board of Governors is empowered to approve or disapprove said applications. In the event of the approval of an application by the Board of Governors, the applicant having paid its charter fee, a charter signed by the President and the Secretary shall be issued to such Chapter. Membership shall begin from the date of approval of the application. (amended 1991, 2008)
Section 2. A charter fee ten (10) times the annual dues shall be paid to The Council of American Master Mariners, Inc. by each Chapter Chartered. (amended 1976, 1991)
TERMINATION OF MEMBERSHIP
Section 1. Any Chapter may be suspended by the National Board of Governors for good and sufficient cause, when such action is considered necessary and desirable. The Board may, however, for good and sufficient cause, restore such Chapter to membership in good standing.
Section 2. Any Chapter may resign from The Council of American Master Mariners, Inc. provided said Chapter has fulfilled all its financial and other obligations to the Council of American Master Mariners, Inc. Such resignation shall be automatically effective upon delivery of the Charter of such Chapter to the Secretary/Treasurer of The Council of American Master Mariners, Inc.
Section 3. Any Chapter which shall for any reason cease to be a member of The Council of American Master Mariners, Inc. shall relinquish the name or any part of the name ?The Council of American Master Mariners, Inc.? in its Chapter name, surrender its Charter, and shall not thereafter use the name, emblem, badge or the insignia of The Council of American Master Mariners, Inc. in any way whatsoever.
Section 4. A member who is two (2) years delinquent in payment of dues to the National office shall be so notified by the Membership Committee that he has ninety (90) days in which to pay his dues and become a member in good standing. Failing to do so, he shall be notified in writing by the Membership Committee that he is no longer a member of The Council of American Master Mariners, Inc. (amended 1998)
Section 5. In the event he submits his resignation in writing to the Council, the Membership Committee before accepting the resignation, shall determine the reasons and causes for such resignation. The Membership Committee shall make every effort to have the member rescind the resignation. Failing to do so, the Membership Committee shall remove the member from the membership rolls. (amended 1998)
NATIONAL BOARD OF GOVERNORS
Section 1. The President shall be the Chairman of the Board of Governors. Said Board shall consist of not less than ten (10) members of which not less than seven (7) members shall be Regular members.(added 2014)
Section 2. The National First Vice President shall be the Vice Chairman of the Board of Governors. (added 2014)
Section 3. Additionally, any member of the Board of Governors may nominate a National Member in good standing to serve on the Board as a “Member At Large.” A member so nominated must be approved by a majority of the Board of Governors. There shall be no more than three (3) Members At Large. (added 2014)
Section 4. The National Board of Governors of The Council of American Master Mariners, Inc. shall be charged with the duty of whatsoever may be necessary for the furtherance of the objects of The Council of American Master Mariners, Inc., the study and teaching of its fundamentals, the presentation of its ideals, its ethics, and its unique features of organization, and its extension throughout the world. Each member of the National Board of Governors shall have one vote.
Section 5. The National Board of Governors shall constitute the governing body of The Council of American Master Mariners, Inc. and its action shall be final, subject only to appeal at any National Meeting. Such appeal shall be duly filed with the Secretary/Treasurer of The Council of American Master Mariners, Inc. at least thirty (30) days prior to the opening of said National Meeting. (amended 1998)
Section 6. The National Board of Governors shall exercise control and supervision over all officers and committees of The Council of American Master Mariners, Inc. and may, for good cause, after hearing, remove an officer or committee member by a two-thirds (2/3) vote of the entire Board provided such officer or committee member shall have been served personally or by registered mail with a notice containing a copy of the charges against him, at least thirty (30) days before the hearing thereon, said notice specifying the time and place of such hearing. At the hearing such person may be represented by counsel.
Section 7. The National Board of Governors shall meet at such times and places as it may determine, provided that the first meeting each year shall be held within thirty (30) days after the close of the National Meeting. The Board shall be allowed to conduct business by teleconference, email, or other electronic means when they are individually not able to attend the meetings at a National level. (amended 1998, 2014)
Section 8. The National Board of Governors may, without meeting together, transact business by mail or wire by voting upon proposed resolutions mailed or wired to them by or with the approval of the President. Thirty (30) days shall be allowed for the return of the votes thereon by mail or wire to the Secretary/Treasurer. The voting shall be considered closed at the end of the thirty (30) days providing a majority of the members of the Board have returned their votes by the time or it shall be considered closed any time prior thereto if and when all the governors have returned their votes. In the event the President requires immediate action on any proposed resolution he may specify a definite hour and day of reply and such time shall be final, providing the President shall have allowed a member two (2) full business days within which to consider and reply to his request. The majority of the votes received by the President at the time designated shall govern.
Section 9. A majority of the members of the National Board of Governors shall constitute a quorum for the transaction of all business, except in cases otherwise provided under the Constitution and By-Laws. At annual meetings and National Meetings a quorum shall consist of the members of the National Board of Governors in attendance. (amended 1998)
Section 1. To be elected a National Officer of The Council of American Master Mariners, Inc. one must be a member in good standing of The Council of American Master Mariners, Inc. All officers except the Secretary/Treasurer shall serve without compensation. (amended 1998)
Office of President
Office of the First and Second Vice President
Office of Secretary/Treasurer
Office of the Regional Vice Presidents
Other Vice Presidents
When the census of each class of membership, other than Regular, has 500 members in its category a Vice President from that category shall be elected by the annual meeting. When the census of the category drops below 500 members, the office of Vice President will be suspended at the next annual meeting. (added 1992, amended 1998)
NATIONAL MEETINGS Amended 1998
Section 1. A meeting of The Council of American Master Mariners, Inc. shall be held every two years (biennially) at a time and place to be determined as specified in the Constitution Article IX, Section 1. The normal time for holding the National Meeting shall be in the month of April and First two weeks of May. (amended 1976, 1991, 1998)
Section 2. The purpose of the National Meeting will be:
Section 3. The officers of the National Meeting shall be the National Officers together with the Committee Chairmen appointed in accordance with other provisions of these By-Laws.
Section 4. The general pattern of events at each such National Meeting shall be set by the Board of Governors. (amended 1998, 2008)
Section 5. Delegates to the National Meeting shall be elected by the respective chapters. Each delegate must be a regular member in good standing of the Chapter he represents and must present to the Credentials Committee a certificate of appointment signed by the President and Secretary of his Chapter. (amended 1991, 1998)
Section 6. All members must register in order to attend scheduled sessions of the National Meeting. The Registration Fee shall be determined annually by the National Meeting Committee.
Section 7. Financing Annual Meetings
Section 8. Appointment of Committees
Prior to each National Meeting the National President shall appoint the following committees:
The President shall designate one member of each committee as Chairman. The President shall be ex-officio member of each Committee. (amended 1998)
Section 9. Duties of Committees
Duties of Standing Committees are defined in Article VIII Section 5 of the By-Laws. (added 2014)
The duties of other committees shall be assigned by the President when such committees are appointed. (amended 1998)
Section 10. Voting at the National Meeting (amended 1998)
Robert's Rules of Order shall be the rules for conducting all matters coming before the meeting.
A Parliamentary Advisor shall be appointed by the President prior to the meeting.
Sixty (60) days prior to the National Meeting, Proxy and Ballot notices will be forwarded to all members in good standing so that they may be advised of their right to vote in person at the National Meeting or to proxy their vote an authorized delegate, or another member in good standing who will be present at the meeting. The Ballot portion of the notice will treat voting for candidates for office and amendments to the Constitution or By-Laws or any other question where the Board determines a one man one vote opinion is needed. In order to insure the security of each voting members Ballot, the National Meeting Host Chapter will secure a U.S. Postal Service post office box that will be the mailing address for the return of that year?s ballots. This designated Post Office Box will be printed on the ballot as the only destination address. Only the ballots that are in the designated Post Office Box at the close of the U.S. Post Office business the day before the election will be counted by the Election Committee. Anyone who receives a ballot from any member should forward that ballot to the designated Post Office Box for that year. Ballots that are submitted to the National Meeting that were not in the designated Post Office Box will not be counted. (amended 1976,1991, 1996, 1998)
Each Chapter will designate at least one delegate who is a member in good standing to represent such chapter and vote all proxies which have been authorized by individual members. The Treasurer and Secretary of each Chapter shall certify to the appointment of each delegate from their chapter. The proxy for the Chapter Delegate will be issued in the name of the Chapter not in the name of an individual member.(amended 1976, 2010)
A member in good standing, holding proxies for individual members will be allowed to vote for those members who have so authorized and were in good standing at the time the voting instrument was mailed. The number of ballots distributed to members in good standing shall equal the number of members in good standing calculated on the day of the mailing. (amended 1976, 1991)
In order for the proxy vote to be valid and thereby be counted in the election, certain criteria must be met: (added 2010)
Section 1. At the first session of the National Meeting the President shall announce the place, the day and the hour for holding the election of officers as directed by the Meeting and shall appoint an Election Committee, composed of not less than three accredited members who shall have charge of the election, the preparation and distribution of the ballots, and the counting of the same. Before the opening of the polls, the Secretary/Treasurer shall provide the committee with a list of the members in good standing as shown by the report of the Credentials Committee. (amended 1976, 1998)
Section 2. A member in good standing present shall constitute the voting body of the Meeting and shall be known as the electors. Each elector shall be entitled to cast one ballot in his own behalf and one for each member in good standing he represents by proxy. (amended 1976)
Section 3. The Election Committee shall report promptly to the Meeting the result of the balloting, which report shall be signed by a majority of the committee. After the committee has so reported, the chairman shall keep in his custody all ballots until such time as he shall be instructed by the Meeting concerning their disposal.
Section 4. If the result of any balloting fails to show a majority for any nominee, the President shall designate a time and place during the National Meeting for the casting of further ballots for that office under the supervision of the Election Committee. Prior to the second ballot the nominee having the lowest vote on the first ballot shall be dropped and on each succeeding ballot the same procedure shall be followed until some nominee shall have received a majority of all votes cast. (amended 1998)
Section 5. In the event there is no contest for any elective office, the procedure set forth in Sections 1 to 4 inclusive may, by unanimous vote, be suspended and the elections may be made by acclamation.
Section 1. There shall be the following standing committees:
(amended 1995, 1998, 2008, 2014)
Section 2. The membership of these committees shall be as follows:
The Positions Committee shall consist of one member from each Chapter. The Chairman shall be appointed by the President from one of these members. (amended 1991)
The Public Relations committee shall be appointed by the President from among those skilled in this special field. (amended 1991)
The Membership Committee shall be appointed by the President. (amended 1976, 1991)
The National Meeting Committee shall consist of a General Chairman and such other Committee chairmen and members as may be required to successfully conduct the business of the National Meeting. The General Chairman shall be nominated by the Chapter in the meeting city subject to the approval of and confirmation by the President. Other Meeting Committee chairman and members shall be appointed by the General Chairman. The National Meeting Committee shall be appointed by the President as soon as practicable after the time and place of the National Meeting shall have been determined.
The Constitution and By-Laws Committee shall consist of a Chairman and members appointed by the President. (added 1995)
The Finance Committee shall consist of the National Secretary / Treasurer and two members in good standing appointed by the President.
Section 3. The President may from time to time, with the approval of the Board of Governors, appoint such special committees as may be necessary, in his judgment or in the judgment of the Board of Governors.(amended 2008)
Section 4. The President shall designate the chairman of each committee appointed by him, and shall have the power to fill all vacancies that occur in such committee, except as otherwise provided in Section 1 hereof.
Section 5. All Standing Committee action shall be subject to ratification by the Board of Governors.
Section 6. Duties of Standing Committees
The Positions Committee during the course of the operating year shall consider and recommend appropriate positions to be taken by the Council in implementing its National Resolutions. Such positions shall encompass, but not be limited to, existing, pending or proposed legislation; shall represent matters of major significance in keeping with the objectives of the Constitution of the Council; and shall include suggested action to be taken by the National Officers, Committees, Chapters and Members.
Recommended positions shall be submitted to the Board of Governors through the President. The Board of Governors members shall be given ten days for submitting official comments or objections. These shall be given full consideration at the time the Board takes appropriate final action. (amended 1991, 2008)
The Positions Committee is constituted as the Resolutions Committee for purposes of the National Meeting and shall receive from individual Chapters or groups, proposed resolutions on any subject which falls within the scope of the objectives of The Council of American Master Mariners, Inc. Such suggested resolutions shall be presented to the Chairman of the Committee or to the National Secretary/Treasurer in ample time to permit the Committee properly to consider the scope and text of such resolution prior to the day of the meeting. This Committee shall carefully consider all proposed resolutions submitted to it and may, on its own initiative, formulate and recommend additional resolutions. Unless the scope of any proposed resolution be clearly outside of or in conflict with, the broad objectives of The Council of American Master Mariners, Inc., the same shall be reported out by the committee to the meeting. If the committee is unable to agree unanimously on the merits or text of any resolution(s), it shall present to the final session of the Meeting provided that there shall be at least two members of the committee subscribing to the minority report, who shall be given any opportunity to present and argue their views before the meeting delegates.(relettered 2014)
The Public Relations Committee shall consult with the First and Second Vice Presidents and National Secretary as to methods and programs of Public Relations which will in its judgment, best serve the objectives of the Council. The Committee shall study and make recommendations specifically on ways and means of informing the membership, the American people and Government officials regarding the operations of the Council.
The Membership Committee shall review applications for membership and forward all applications fulfilling the requirements for membership together with their comments to the Board of Governors via the Secretary/Treasurer. (amended 1998)
The National Meeting Committee shall have full charge of all arrangements for the National Meeting subject to consultation with and approval by the Board of Governors. (amended 1998, 2008)
The Finance Committee Shall: (added 2008)
The Lalonde Award committee duties are as follow: (relettered 2014)
Section 1. The fiscal year of The Council of American Master Mariners, Inc. shall extend from October first to September thirtieth. The fiscal year of the Chapters shall extend from October first to September thirtieth.(amended 2015)
Section 2. On or before the thirtieth day of September each year, each chapter shall certify to the National Secretary/Treasurer the names by title of its elected officers and total number of its members in good standing of all classifications carried on its membership rolls as of the end of its fiscal year and shall furnish a complete list of such members including their business connections, mailing addresses, and the class of membership held. This list shall be signed by the Chapter President and Chapter Secretary and shall be transmitted to the National Secretary/Treasurer of The Council of American Master Mariners, Inc. on or before the date indicated. (amended 1998, 2015)
Section 3. Each member, excepting Honorary and Life members, shall pay to the Secretary/Treasurer of The Council of American Master Mariners, Inc., annually the annual dues set for that year payable on the First day of January. Life Members shall have paid the sum of 10 times the annual dues at the time they are accepted for Life membership and 50% of the current dues rate thereafter. (amended 1991, 1997, 1998) Nothing in these By-Laws shall preclude the respective chapters from providing for payment of chapters? dues to finance chapter activities.
Section 4. The Finance Committee shall recommend to the President any dues increase as a result of the budget approval process. The President will present the recommendation to the BOG at least 60 days prior to the AGM for approval at the AGM.(added 2010)
Section 1. The Board of Governors may publish or have published under its supervision and control a periodical reporting its transactions.
Section 1. The Headquarters of The Council of American Master Mariners, Inc. shall be maintained in the State residence of the sitting National President. (amended 1991, 2004, 2008)
NAME AND EMBLEM
Section 1. In further fulfillment of the purposes and objects of The Council of American Master Mariners, Inc., the Board of Governors shall create, adopt and preserve an emblem, badge or other Insignia for the exclusive use and benefit of all members, which shall be registered in the United States Patent Office.
Section 2. Neither the name, emblem, badge or other insignia of The Council of American Master Mariners, Inc. nor the name, emblem or badge or other insignia of any Chapter shall be used by any Chapter or by any member of a Chapter as a trademark or special brand for merchandise.
Section 1. Amendments to the By-Laws may be made at a National business meeting provided: